Guidelines for Condition Survey

We provided individual insurance cover that is tailor made for you and your vessel. We never refuse to cover a vessel simply because of its type or its age.

Instead, we prefer to make our decisions based on our own knowledge and expertise by means of personal contact, technical review and detailed condition surveys. This constructive approach enables the Club to provide our clients with the most relevant technical and operational service and insurance protection possible.

Why do we sometimes ask for a condition survey? We believe that conducting a condition survey has a number of benefits:

■ The condition survey allows us to open our insurance to all shipowners, regardless of the age or type of their vessel
■ The survey enable you to that your vessel is safe and effective, highlighting any areas of your vessel that require attention so that you can fix them before problems progress too far.
■ By encouraging the ongoing good ship husbandry (operation and maintenance) of our clients’ vessels, we are able to offer lower premiums
■ The survey is an important tool in helping us to establish the overall condition of your vessel so that we can provide you with the best possible cover

To maintain standards, all condition surveys must be conducted by approved surveyors in accordance with the Club’s own guidelines. These guidelines are available on request from our Loss Prevention Manager. Please send your request to survey@aepandi.com. In particular, our surveys focus closely on those areas of the vessel that are known to be contributory factors to major claims. These include:

■ Seaworthiness
■ Cargo Worthiness
■ Pollution Prevention
■ Procedures Followed (e.g. ISM & ISPS)

The survey procedure is usually as follows:

■ The AE Club submits a request for the survey to the shipowner or brokers involved and provides survey instructions to the surveyors
■ Surveyors and owners agree on the fee in advance
■ The survey take place
■ The surveyor informs the shipowner and The ae Club about the survey findings
■ The AE Club provides the shipowner with a risk assessment form of a completed risk assessment form, photographic evidence, copies of documents and records, and written confirmation from the shipowner or master.

The exchange of information is a particularly important part of the survey process clear descriptions and photographs enable us to clearly identify defects and subsequently assess evidence that problems have been rectified.